8 Tips on How to Use a Letterhead Template

use letterhead template

Receiving a plain letter on plain paper or a digital copy versus receiving one with an attractive letterhead makes a significant impact. A letterhead serves as a marketing opportunity, offers a chance for brand connection, and, above all else, gives the words on the page credibility.

Making one from scratch can be time-consuming, but with the availability of a letterhead template, the process becomes simple. You’ll have all the necessary details on the template; all you have to do is make some changes to add the information related to your business.

In this article, you’ll learn how to use a letterhead layout so you can start benefiting from this tool.

1. Use a letterhead template to create a professional and polished appearance

A letterhead is an essential part of any correspondence, providing a professional and polished appearance that helps to set the tone for the rest of the letter. There are various ways to create letterhead, but one of the simplest and most effective methods is to use a template.

You can easily customize a template to fit your specific needs, providing a quick and easy way to create a professional-looking letterhead. In addition, using a template ensures that you will be consistent from one letter to the next, creating a cohesive and polished look for all of your correspondence.

Whether sending a business letter or using it for a job aid, using ready-made templates is easy to create a sleek and professional appearance.

2. Choose a template that reflects the tone and branding of your business

When you are running a business, first impressions are everything. Choosing a suitable letterhead design for your correspondence is part of making an excellent first impression.

The template you choose should reflect the tone and branding of your business. If you are running a formal company, you will want to select a template with a clean, professional look.

On the other hand, if you are running a creative business, you may want to choose a unique template that reflects your company’s personality. No matter what type of business you run, selecting a suitable letterhead template is integral to creating a professional image.

3. Edit the text to personalize each message you send out

Your letterhead is an essential part of your company’s branding. It should be clear, consistent, and professional. It should also be personalized to reflect your company’s unique personality.

One way to do this is to edit the text of your letterhead format to include a custom message. It could be a tagline, a slogan, or simply a brief statement about your company.

In addition to sending letters, you could also think about sending postcards. This way, your message will be much more fun and interactive. In order to achieve postcard sending success, you’ll need to ensure that your card has a clear call to action and that it has been customized for each client.

When launching a postcard marketing campaign, a custom postcard design is far more efficient and effective than a generic one. To create your own unique postcard, you can either start from scratch or save yourself a whole lot of time by customizing a postcard template online.

4. Use high-quality images or graphics

A well-designed business letterhead template can make a big impression on potential customers and partners. After all, your letterhead is often the first glimpse they’ll have of your company’s branding. So, choosing high-quality images or graphics that accurately reflect your brand identity is essential.

If you’re unsure where to start, try looking for stock photos that convey the feeling you want, or enlist the help of a professional graphic designer.

5. Customize the template to include unique details about your business

Every business has its unique style, and your letterhead should reflect that. A custom letterhead template is a great way to ensure that your correspondence makes the right impression.

You can create visually appealing and informative letterheads by including details such as your logo, contact information, and slogan. When designed correctly, a letterhead can be an essential marketing tool. It can help to build brand recognition and convey the professional image of your business.

6. Match your letterhead’s font style and color scheme with other branding materials

Creating a cohesive and professional brand identity is vital for any business. One way to do this is to ensure that your letterhead template matches the font style and color scheme of your other branding materials. It will give your correspondence a polished look and help to reinforce your brand identity.

Of course, you’ll want to ensure that your letterhead template still looks good on its own, so be careful not to choose a font or color scheme that makes it too difficult to read.

7. Ensure the design is easy to read and navigate

The design of your letterhead is just as important as the content itself. After all, if potential customers can’t easily find your contact information or have difficulty deciphering your logo, they’re unlikely to do business with you. That’s why it’s essential to take the time to design a letterhead that is both attractive and easy to navigate.

Start by ensuring that your logo is prominently featured and easy to read. Then, confirm your contact information is listed and easy to find. You may also want to include a brief tagline or slogan that summarizes your company’s actions.

8. Proofread everything before sending it off

Before you print or send out your letterhead, take the time to proofread it carefully. Check for any typos or errors, and make sure that all the information is accurate. Taking a few extra minutes to proofread your letterhead can make all the difference in how people perceive your business.


Creating your letterhead is now easier than ever with ready-made templates online. You can find tons of designs and one that will fit your business or personality. Venngage is an online tool that offers multiple templates for creating letterheads, infographics, timelines, and more. Sign up for free today and access layouts you can use to help make a professional and stunning letterhead.

Gretchen Walker
Gretchen is a homemaker by day and writer by night. She takes a keen interest in life as it unfolds around her and spends her free time observing people go about their everyday affairs.